Social Secretary/Personal Assistant
Selecting the appropriate candidate to serve as an administrative assistant or social representative that will aide you in the personal details of your life is a very important decision. The Robin Kellner Agency understands the incredible demands of this position and therefore can find the perfect assistant for your lifestyle. The qualifications that we require are computer literacy, at least two years experience as an executive/personal assistant to a senior officer and at least one year in the home. Must be very comfortable attending to personal tasks. Must be resourceful and able to maintain grace under pressure. Must be familiar with social and business etiquette and have excellent communication and interpersonal skills. Duties of a Social Secretary/Personal Assistant include:
- Manage and maintain in-home business office
- Calendar social events
- Maintain household calendars and coordinate with business office calendars
- Liaison with executive office assistant
- Schedule all appointments and oversee and prepare Lady and Gentleman
- Accounts payable, expense reports and coordinate with business accountant
- Legal administration of household with attorneys
- Prepare and write correspondence
- Receive and open mail
- Handle document flow and organize files
- Project management
- Follow-through on personal tasks on behalf of Lady and Gentleman
- Liaison with Estate Managers, Butlers and other managerial personnel
- Sometimes serves as co-house manager
- Event and social planning
- Meeting and conference coordination
- Research tasks
- Oversee philanthropic activities
- Handwrite "Thank you" letters and notes
- Travel arrangements and all logistics related thereto
- Liaison with all consultants
- Computerize all household inventory lists
- Maintain all household paper and computer files
- Maintain computer and office equipment
- Order office supplies
- Database Management
- Maintain private rolodex and contact databases
- Schedule holiday mailings
- Oversee development and list maintenance of social invitations
- Liaison with contractors, interior decorators
- Media and public relations
- Assist with security measures
- Personal errands
- Maintain all health insurance records
- Available to travel